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Dean's Certification

 

What is a Dean's Certification?

A Dean’s Certification (or disciplinary clearance) is a verification of your student conduct record. This verification is usually requested by law schools, medical schools, travel abroad programs, state bar associations, government agencies or independent agencies when you are applying for admissions or employment.

Typically, the institution or agency you are applying to, or seeking employment from, will provide you with a Dean’s Certification (or disciplinary clearance) document that will need to be completed by a University Administrator. Please make sure to complete the form accurately. Incomplete or inaccurate information will delay the processing of this document.

Effective Fall 2009, the fee to process Dean’s Certification documents will be $10.00 for 1 to 4 documents and $15.00 for 5 or more documents. Cash or money order are the only accepted form of payment. Money orders are made payable to: UC Regents. Credit card and debit card will NOT be accepted.

DOWNLOAD: DEAN'S CERTIFICATION REQUEST FORM


Requesting a Dean’s Certification

In Person: You may request a Dean’s Certification in person by coming to the Student Life & Leadership Office (formally known as the Office of the Dean of Students), located on the third floor of the UCI Student Center-G308. Please bring with you the following:

1) Dean’s Certification Request Form;
2) The completed document provided by the prospective institution or place of employment;
3) A stamped No. 10 standard envelope addressed to each institution or place of employment; and
4) Payment (cash or money order/personal check, made payable to: UC Regents).

Via Mail: You may request a Dean’s Certification via mail by send us the following:

1) Dean’s Certification Request Form;
2) The completed document provided by the prospective institution or place of employment;
3) A stamped No. 10 standard envelope addressed to each institution or place of employment; and 
4) Payment (money order/personal check, made payable to: UC Regents). Please do not enclose cash.

Mail all of the documents to:
Attention: Dean's Certification
Office of Student Conduct
G308 - UCI Student Center
University of California, Irvine
Irvine, CA 92697-5125

The processing time to complete the Dean’s Certification is approximately 4-7 business days. Dean’s Certifications will be mailed directly to the institution. Please ensure that you have included all of the necessary documents, if any documents that are missing or incomplete this will delay the processing of your Dean’s Certification.

If you have questions please contact the Office of Student Conduct at (949) 824-5181 or conduct@uci.edu.

 

FAQs

Does the Dean of Students provide an academic verification? 
No, the Office of the Dean of Students only verifies your student conduct record. If your Dean’s Certification requires an academic verification, you will need to contact the academic counseling office of your academic school. 

Is there a cost for a Dean’s Certification? 
Yes, to process 1 to 4 Dean’s Certifications documents cost $10.00, 5 or more Dean’s Certification documents cost $15.00.

Can the Dean’s Certification be faxed directly to the institution? 
No. As an official verification from the University of California, Irvine, documents will only be mailed to the institution requesting verification, even if the institution accepts faxed submission.

Can I pay using Credit Card or Debit Card? 
No. The only payment accepted is cash or money order. Money orders or personal checks need to be made payable to: UC Regents.

What if there is no Dean’s Certification document provided by the institution, but disciplinary clearance is required?
Please refer to the section Requesting a Dean’s Certification. If the institution does not have a disciplinary clearance form, please send us the contact information for the individual requesting your verification and we will send them the verification on your behalf.