Understanding the Conduct Process
When a report of a possible policy violation is received, the Office of Student Conduct contacts the authorized signer(s) for the Registered Campus Organization involved, and provide them with notification regarding the incident. The nature of the conflict determines whom a Registered Campus Organization may meet with in the Administrative Meeting. The authorized signer(s) are given an opportunity to attend an administrative meeting with a Student Conduct Officer. During this meeting the Student Conduct Officer and authorized signer(s) will discuss the organization’s involvement with the incident. Specifically, the authorized signers will be:
Informed of the incident and specific allegations made against the organization;
(2) Informed of the University polic(ies) or campus regulations allegedly violated and;
(3) Provided the opportunity to give their response to the report(s), and offer additional information that might help with resolution of the case.
Based on the discussion in the meeting, the Student Conduct Officer must investigate the Registered Campus Organization’s involvement in the incident, and determine if the organization is responsible for violating the policy(ies). The Student Conduct Officer may choose to take no action if it is determined that the initial report lacks information, is unsupported based on new information or falls outside the purview of the University of California Policies Applying to Campus Activities, Organizations, and Students. If after the discussion it is determined that the Registered Campus Organization was responsible for a policy(ies) violation, the organization will be notified of the sanction(s) via written notice. After being notified of the decision the organization may either consent to the decision and imposed sanction(s) or proceed to one of the following options:
(1) Appeal to the Dean of Students;
(2) In the event a student’s status is affected in the form of a sanction of Suspension or Dismissal request, Registered Campus Organizations have the right to ask to have the case be reheard by the Student Conduct Review Board (only for cases Suspension or Dismissal is imposed)
In cases where a Registered Campus Organization is subject to Revocation of Recognition, a formal hearing before the Student Conduct Review Board will be held. Organizations subject to such sanctions are entitled to resolve the matter informally and without a formal hearing, by having an Authorized Signer sign a waiver of the right to a formal hearing.
For more information about the campus student conduct procedures, refer to the Code of Conduct Section 103.10. For more information about the formal hearing and appeal process for Registered Campus Organizations, please refer to the following the Appeal and Formal Hearing page.
A Registered Campus Organization is allowed to have an advisor participate in the Student Conduct Process. An advisor can be an attorney, parent, friend, etc. During student conduct related meetings, advisors may act as consultants for the Registered Campus Organization, however, advisors may not speak on behalf of the Registered Campus Organization. If a Registered Campus Organizations chooses to have an attorney as the advisor, the student shall pay all fees, costs, and expenses for the retention of an attorney. If an attorney or advisor is to be present at a Student Conduct Review Board hearing, the Dean of Students must be notified of this fact at least ten (10) business days prior to the hearing. In the interests of expediency, as a general practice, hearings shall not be delayed due to the unavailability of an advisor/attorney. Registered Campus Organizations and their advisors should refer to the University of California Policies Applying to Campus Activities, Organizations, and Students for more information about the role of the advisor(s) in the process.
The Student Conduct Process is primarily focused on providing opportunities for education. These educational opportunities typically occur through discussion with a Student Conduct Officer and the sanctioning process. Sanctions are imposed only if a Registered Campus Organization has been found responsible for a policy violation. The primary goals of sanctions are to protect the safety of the University community, to educate Registered Campus Organizations about the concern related to the inappropriateness of their misconduct, and to provide opportunities for Registered Campus Organizations to learn new behaviors. Sanctions are designed to allow the individual student to reflect upon the impact of the violation(s) on the community. Sanctions are typically compromised of two parts: a) an administrative sanction (warning, disciplinary probation, suspension, revocation of recognition from the university, etc.), and b) an educational outcome requiring students to engage in an activity that will allow them to reflect upon the incident and/or assist in repairing the affected community (restitution, attending classes or workshops, community service, writing a reflection, etc.)
Sanctions for issues of misconduct vary on a case-by-case basis, utilizing the following criteria: a) the nature of the offense; b) the precedent established at the University for similar offenses, and; c) the previous disciplinary history of the Registered Campus Organization, as well as the membership's attitude and behavior throughout the resolution process. More than one sanction may be imposed, depending on the severity of the violation. Previous violations are taken into consideration when imposing sanctions violations. Possible sanctions include: written warning, disciplinary probation, restitution, restriction from areas of campus, attending classes or workshops, educational projects, community service, relocation or removal from housing in accordance with the housing contract, removal from specific courses or activities, no contact provisions, suspension or dismissal from the university.