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Frequently Asked Questions

 

At what point, or under what circumstances, will I be notified of my student's conduct?

In accordance with the federal Family Educational Rights and Privacy Act of 1974 (FERPA), the University cannot contact a parent or share information about a student's conduct recordwithout the student's written permission.

 

Will my student be able to tell you his/her side of the story?

Yes, the purpose of the conduct meeting and hearing, if necessary, is to have a discussion with the student regarding the alleged conduct code violation. The administrative meeting and hearing provide a forum for the student to openly discuss the allegation, and, if a student is found responsible, allow the Student Conduct Officer to discuss educational outcomes of the incident. The purpose of the Administrative Meeting is to provide the student with the opportunity to tell their side of the story, review the report, and ask questions about the student conduct process.

 

My student was charged criminally. Why go through the Student Conduct Office too?

All members of the UCI community, and their visitors, are subject to the University Policy and Procedures. When the Office of Student Conduct charges a student, the student is not being charged with violating a law or committing a crime; rather, they are being accused of violating a university policy. The student conduct processes is an administrative, education-based process that is independent of the criminal justice system.

 

Can I be present during my student’s conduct hearing process?

Students are allowed to have an advisor present during the student conduct process. An advisors can be a parents, friends, attorney, etc. If your student wants you to be an advisor in any portion of the process, you, the advisor, may act as a consultant for the student, but may not speak on behalf of the student. Under the discretion of the student conduct officer, other parties, including advisors, may be excluded from participating in any part of the process, especially if the advisor is being disruptive.

 

How can I best support my student in this process?

If the student was involved in an incident, the best way to assist is to be supportive of your student is to be supportive while holding them accountable for their decisions, if they were involved in the alleged incident. It is not helfpul to intervene or take over for the student. Rather, talk to your student about good decision-making. If necessary, help them identify resources for additional support, both on and off campus. Lastly, communicate the expectation that your student resolve the issue in an appropriate and timely manner. Resolution may include, but is not limited to setting appointments, attending meetings, or completing sanctions.

 

Since I pay for my student's tuition/housing/etc., shouldn't I have the right to know about any trouble he or she may have gotten into?

Student Conduct Officers are available to discuss general information about the discipline process, University policy and procedures. It is important to know that Federal law prohibits the Office of Student Conduct from releasing any information about a student's involvement in the discipline process without the student's written permission, even to family members.

 

My student is also in trouble with the courts. Can the campus proceedings be delayed until the conclusion of the criminal process?

The Office of Student Conduct is obligated to move forward with all disciplinary matters as soon as it has collected sufficient information to do so. The University is not required to defer to the timeline of the criminal courts and will not typically grant requests made on this basis. The role of the University is to determine if whether or not a student violated a university policy.

 

My student’s charges were dropped by the District Attorney; will they also be dropped by UCI?

No. The student conduct process is separate from the criminal court processes your student’s conduct case will be processed regardless of what happens with their criminal proceedings.

 

What is the range of sanctions a student can be given?

Sanctions are imposed only if a student has been found responsible for a violation of University policy. The primary goals of sanctions are to protect the safety of the University community, to educate students about the effects of their actions, and to provide opportunities for students to learn new behaviors. Sanctions are designed to reflect the individual student and the impact of the violation(s) on the community. Possible sanctions include: written warning, disciplinary probation, restitution, restriction from areas of campus, attending classes or workshops, educational projects, community service, relocation or removal from housing in accordance with the housing contract, removal from specific courses or activities, no contact provisions, suspension or dismissal.

 

What is the Administrative Hold on my student’s record about?

An Administrative Hold is placed by a Conduct Officer to block further registration, graduation, issuance of a diploma, or other university services until a disciplinary matter has been resolved. Once the matter is resolved, the hold will be removed.

 

Review of these common questions does not substitute for reading and understanding the Student Conduct Code. This list is meant to answer questions students, Registered Campus Organization, advisors, and parents often have about the student conduct process at UC Irvine. Please refer to the Code of Conduct for more details.